School Secretary II Job at New Haven Unified School District, Hayward, CA

ZkRhU3FuczNJR3NNRXdDb2ZxTVhKUlJ5ZWc9PQ==
  • New Haven Unified School District
  • Hayward, CA

Job Description

Class Title:

School Secretary II

PRIMARY FUNCTION

Under general supervision, serves as secretary to the principal of the high school

Assists the principal by relieving him/her of clerical and administrative details

May coordinate the work of the clerical staff

Personally performs a variety of difficult and complex clerical tasks

And does related work as required, consistent with the job description.

ORGANIZATIONAL RELATIONSHIPS

Directly responsible to designated administrators.

ESSENTIAL JOB FUNCTIONS

Acts as secretary to the principal of the high school

Maintains confidential files

Receives callers in person and over the telephone, answering questions regarding school matters or scheduling appointments with a principal, vice principal, or other staff member

Coordinates and personally performs a wide variety of complex clerical work

Takes and transcribes dictation of confidential letters and reports, memorandums, newsletters, and other documents

Maintains attendance records and prepares attendance reports for school employees

Receives, opens, and distributes mail

Requisitions supplies

Arranges for necessary repairs to office equipment

Under supervision, prepares work and vacation schedules and reassigns work as necessary during rush periods

Coordinates the work of a large clerical staff

Makes arithmetical calculations with speed and accuracy.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Modern office practices, procedures and equipment.

Operation of a computer and assigned software.

Terminology, processes and operations of assigned office or program.

Record-keeping and filing techniques.

Telephone techniques and etiquette.

Basic research methods and report preparation techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy.

Applicable laws, codes, rules and regulations.

Oral and written communication skills.

Basic budgeting practices regarding monitoring and control.

Basic math.

Proper methods of storing equipment, materials and supplies.

ABILITY TO:

Communicate effectively with students, parents, staff and administration.

Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.

Answer telephones and greet the public courteously.

Maintain records, logs and files.

Learn principles of training and providing work direction and guidance to others.

Compile, assemble, verify and prepare data for records and reports.

Determine appropriate action within clearly defined guidelines.

Compose correspondence and written materials independently.

Work independently with little direction.

Establish and maintain cooperative and effective working relationships with others.

Meet schedules and time lines.

Plan and organize work.

Add, subtract, multiply and divide quickly and accurately.

Operate a variety of office equipment including a computer and assigned software.

Be able to multitask.

Maintain consistent, punctual and regular attendance. Move hands and fingers to operate a computer keyboard.

Hear and speak to exchange information in person and on the telephone.

Sit or stand for extended periods of time.

See to read a variety of materials

Bend at the waist, kneel or crouch to file materials.

QUALIFICATIONS

Type at a speed of sixty (60) words per minute

Take dictation and transcribe manually or using dictation equipment at a speed of eighty (80) words per minute

Understand and carry out oral and written directions

Pass qualifying tests.

EXPERIENCE

Three (3) years of responsible and varied experience in stenographic and clerical work, preferable including at least one (1) year of experience in a school district.
Salary Range 31

Job Tags

Similar Jobs

Third Party CS

Customer Service Representative Job at Third Party CS

 ...Description The customer service representative will be responsible for answering client...  ...Answer and manage incoming calls, emails, chats, and/or interactive voice response...  ...hours Remote Position(s) available (work from home) MUST RESIDE IN CALIFORNIA Benefits... 

Gulf Coast Automation Group

Salesforce Developer Job at Gulf Coast Automation Group

 ...maintain Apex classes, Visualforce pages, and Salesforce Lightning components Translate real business problems into smart, user-friendly CRM solutions Be hands-on with administration, deployment, testing, and documentation Work closely with cross-functional teams to... 

ABM Industries

Airline Passenger Assistant Job at ABM Industries

 ...Team Members ( | (Programa de Beneficios de ABM)**Basic Qualifications:**- Must be 18 years of age or older- No high school diploma, GED or college degree required- No experience required and on the job training provided**Preferred Qualification:**- One (1) year... 

HAZELDELL

HCA/CNA/Caregiver - Experience not needed Job at HAZELDELL

 ...personal possessions as instructed. Store resident's clothing. Assist residents with packing their personal possessions when they are...  ...Holidays each year. EOE/M/F/VETS/DISABLED - At Hazel Dell Assisted Living, it is our promise to personally touch lives every day. It is a... 

V&H Wholesale LLC

Sales Representative (Remote U.S.) Job at V&H Wholesale LLC

 ...A growing U.S.-based distributor is hiring a Sales Representative to support B2B and B2C operations. This remote position offers flexible...  ...consistent work with long-term potential. The focus is on equipment and durable goods, with a specialization in high-demand categories...