School Secretary II Job at New Haven Unified School District, Hayward, CA

ZkRhU3FuczNJR3NNRXdDb2ZxTVhKUlJ5ZWc9PQ==
  • New Haven Unified School District
  • Hayward, CA

Job Description

Class Title:

School Secretary II

PRIMARY FUNCTION

Under general supervision, serves as secretary to the principal of the high school

Assists the principal by relieving him/her of clerical and administrative details

May coordinate the work of the clerical staff

Personally performs a variety of difficult and complex clerical tasks

And does related work as required, consistent with the job description.

ORGANIZATIONAL RELATIONSHIPS

Directly responsible to designated administrators.

ESSENTIAL JOB FUNCTIONS

Acts as secretary to the principal of the high school

Maintains confidential files

Receives callers in person and over the telephone, answering questions regarding school matters or scheduling appointments with a principal, vice principal, or other staff member

Coordinates and personally performs a wide variety of complex clerical work

Takes and transcribes dictation of confidential letters and reports, memorandums, newsletters, and other documents

Maintains attendance records and prepares attendance reports for school employees

Receives, opens, and distributes mail

Requisitions supplies

Arranges for necessary repairs to office equipment

Under supervision, prepares work and vacation schedules and reassigns work as necessary during rush periods

Coordinates the work of a large clerical staff

Makes arithmetical calculations with speed and accuracy.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Modern office practices, procedures and equipment.

Operation of a computer and assigned software.

Terminology, processes and operations of assigned office or program.

Record-keeping and filing techniques.

Telephone techniques and etiquette.

Basic research methods and report preparation techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy.

Applicable laws, codes, rules and regulations.

Oral and written communication skills.

Basic budgeting practices regarding monitoring and control.

Basic math.

Proper methods of storing equipment, materials and supplies.

ABILITY TO:

Communicate effectively with students, parents, staff and administration.

Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.

Answer telephones and greet the public courteously.

Maintain records, logs and files.

Learn principles of training and providing work direction and guidance to others.

Compile, assemble, verify and prepare data for records and reports.

Determine appropriate action within clearly defined guidelines.

Compose correspondence and written materials independently.

Work independently with little direction.

Establish and maintain cooperative and effective working relationships with others.

Meet schedules and time lines.

Plan and organize work.

Add, subtract, multiply and divide quickly and accurately.

Operate a variety of office equipment including a computer and assigned software.

Be able to multitask.

Maintain consistent, punctual and regular attendance. Move hands and fingers to operate a computer keyboard.

Hear and speak to exchange information in person and on the telephone.

Sit or stand for extended periods of time.

See to read a variety of materials

Bend at the waist, kneel or crouch to file materials.

QUALIFICATIONS

Type at a speed of sixty (60) words per minute

Take dictation and transcribe manually or using dictation equipment at a speed of eighty (80) words per minute

Understand and carry out oral and written directions

Pass qualifying tests.

EXPERIENCE

Three (3) years of responsible and varied experience in stenographic and clerical work, preferable including at least one (1) year of experience in a school district.
Salary Range 31

Job Tags

Similar Jobs

Padmore Global Connections LLC

Help Desk Analyst 1 Job at Padmore Global Connections LLC

 ...information in a call center environment. Preferred Qualifications 2+ years experience performing as Helpdesk Technician with hands on knowledge in resolving issues with Outlook, MS Office, Win 7 and 10. Vocational/Technical degree in computer applications, computer... 

Epsilon

Principal Analyst, Strategic Account Analytics Job at Epsilon

Overview How Youll Make an Impact Our Analytics team transforms our unique data to impact business. With a team of 100+ people, everyone can specialize in their passionfrom account analytics to analytics development to business intelligence. Whether its ...

Taylor Davis Landscape & Construction

Experienced Heavy Equipment Operator Job at Taylor Davis Landscape & Construction

 ...and bringing construction projects to life. We're currently seeking a skilled and experienced Equipment Operator to join our team. If you're proficient with a variety of heavy equipment including dozers, high-speed dozers, skid steers, machine grading, and excavators... 

RockStep Capital

PT Housekeeper - Uptown Hot Springs Job at RockStep Capital

 ...We are looking for two dedicated and detail-oriented Part-Time Housekeepers to maintain the cleanliness and safety of Uptown Hot Springs common areas, both interior and exterior. If you take pride in keeping spaces clean and presentable while providing excellent customer... 

OneSource Professional Search

Sr. Civil Structural Engineer Job at OneSource Professional Search

 ...Our client, a well-established specialty design and project management engineering firm, is seeking a Sr. Civil Structural Engineer, P.E. with experience in marine and industrial port facility design and/or project management. This role involves working on dry and liquid...